I made this checklist to clearly define everything you should do as an event photographer, before, during, and after an event. If you’re a new event photographer, this will clearly define your objectives as an event photographer and clearly define what needs to be done. I also hope it will ease any anxiety you may have over shooting your first event. If you’re a more advanced event photographer, having a checklist can ensure you simply don’t miss anything- we all make mistakes or forget things time to time.
View a printable checklist by clicking here or view it below.
The Day Before
Research
Check out company website
Get a copy of the program
Prep Gear
Select Camera Body(s)
Select Lenses
Wide
Medium
Telephoto
Primary flash
Backup flash
Inspect and clean gear
Charge or replace batteries
Camera(s)
Flash(s)
Other
Select memory Cards
Insert and format
Something fun
Other
Check commute and double the time necessary to arrive on time
Day of Event
Venue
Identify safe location to stow gear
Scout
Ask about site specific rules
Identify escape routes
Client
Get agenda / schedule of events
Get specific requests
VIPs
Necessary Shots
Shot Types
Establishing Shots
Candid interactions
Close Candids (emotional moments)
Group Shots and formals
Posed and creative portraits
Detail Shots
Post Event
Lightroom
Add metadata
Job type i.e. corporate event, private event
Location / venue
Client name
VIP names
Select favorites
Blog
Portfolio
Social media
Export files to full resolution folder
Export files sized for social media
Export favorites to separate folder (google drive recommended)
Deliver images
Marketing
Add client to mailchimp list
Follow up with client 1 week after delivery of images